Virtual Townhalls and Meetings
Redefine Remote Collaboration
Traditional virtual town halls rely on flat video calls where participants watch passively, with limited ways to interact beyond a chat box or raised-hand button. For organizations that need to communicate important updates, gather feedback, or build culture across distributed teams, this format often falls short.
SeekBeak is a browser-based platform that lets organizations build interactive 360° virtual environments, complete with clickable hotspots, embedded media, live guided tours, and built-in analytics. Instead of a one-directional video stream, a SeekBeak virtual town hall places participants inside a navigable space where they can explore content at their own pace, click on documents and videos, respond to polls, and engage with presenters in real time.
The result is a virtual town hall that feels closer to walking through a physical event space than sitting through another video call. Every element is accessible from a standard web browser on any device, with no software to install and no plugins required.
How 360° Virtual Town Halls Work with SeekBeak
SeekBeak turns town halls into navigable, interactive experiences that keep participants engaged from start to finish. Here is what that looks like in practice.
Interactive Meeting Spaces with Clickable Hotspots
Create virtual rooms that participants can explore freely. Using SeekBeak's Custom Overlays and hotspot system, you can place clickable elements throughout the 360° environment: embedded documents, video briefings, audio messages, links to external resources, and data visualizations. Participants navigate the space by clicking and dragging, discovering content naturally rather than waiting for a presenter to advance slides.
Live Communication Inside the 360° Space
SeekBeak offers two approaches to live interaction within a virtual town hall. For smaller sessions, one-on-one walkthroughs, or executive briefings, the Tour Guide feature lets a host guide connected participants through the 360° space in real time, with synchronized navigation and built-in video, audio, and text chat. Tour Guide uses a peer-to-peer mesh network, so it is designed for a handful of simultaneous participants rather than a large audience.
For larger town halls, you can embed conferencing tools like Zoom directly into the 360° environment using SeekBeak's Embed Hotspot. Participants click a hotspot to join the live video session without leaving the virtual space. This gives you the engagement of an interactive 360° environment combined with the scalability of purpose-built conferencing software.
Built-In Polls, Forms, and Q&A
Gather real-time feedback directly inside the virtual environment using SeekBeak's integrated Form Designer. Embed polls, surveys, and open-ended questions as hotspots within the 360° space. Responses are collected automatically with reporting breakdowns per field, exportable to CSV for further analysis. Unlike external polling tools that require switching between apps, everything lives inside the same experience.
Accessible from Any Device, No Software Required
SeekBeak runs entirely in the browser. Participants join a virtual town hall by clicking a link, whether they are on a desktop, laptop, tablet, or phone. There is no app to download, no plugin to install, and no IT department approval needed. This makes it practical for organizations with employees across different devices, operating systems, and network configurations.
Branded Virtual Environments
Design meeting spaces that reflect your organization's identity. SeekBeak supports custom branding throughout the experience: your logo, your color palette, custom domains (e.g., townhall.yourcompany.com), and white-label options that remove all SeekBeak branding. For recurring town halls and employee events, a consistent branded environment reinforces professionalism and organizational culture.
Built-In Analytics and Engagement Tracking
SeekBeak's analytics suite tracks how participants interact with your virtual town hall: which areas they viewed, which hotspots they clicked, how long they spent in each section, and how they responded to embedded forms. Heatmap visualizations show exactly where attention concentrated across the 360° environment. Because analytics are hosted on SeekBeak's own domain, they are resistant to browser ad-blockers, providing accurate engagement data that other platforms miss.
Update Content Instantly for Recurring Events
Virtual town halls are rarely one-time events. With SeekBeak, you can modify the virtual environment between sessions without rebuilding anything from scratch. Swap out videos, update documents, change hotspot content, or rearrange the space. Changes go live immediately across every link and embed. There is no need to re-send invitations or redistribute materials. This makes SeekBeak well suited for quarterly all-hands meetings, monthly updates, and ongoing virtual town hall programs.
On-Demand Access for Global Teams
Not every employee can attend a live town hall, especially across time zones. SeekBeak's virtual environments remain available around the clock, so participants who missed the live session can explore the same interactive space on their own schedule. Combined with embedded content and Tour Guide recordings, an employee town hall becomes a persistent resource rather than a single-use event.
Multimedia Integration
Embed rich media content directly into the virtual space. Place video messages from leadership, charts and infographics from quarterly reports, audio briefings, and links to supporting documents as interactive hotspots. Participants engage with the content that is most relevant to them rather than sitting through a linear presentation.
Why Choose a 360° Virtual Town Hall Over Standard Video Conferencing?
Video conferencing tools like Zoom and Microsoft Teams work well for small meetings, but they were not designed for large-scale virtual town hall meetings where engagement and interactivity matter. A standard video call offers a single camera feed, a chat window, and basic reactions. A 360° virtual town hall built with SeekBeak offers a fundamentally different experience:
- Self-directed exploration instead of passive viewing. Participants navigate the space and discover content at their own pace.
- Persistent, reusable environments rather than ephemeral calls. The virtual space stays live for on-demand access after the event.
- Embedded multimedia throughout the space instead of screen-sharing one document at a time.
- Accurate engagement analytics that show how participants actually interacted with the content, not just whether they logged in.
- No software installation for participants. A browser and a link are all that is needed.
For organizations evaluating virtual town hall software, this approach bridges the gap between the energy of an in-person gathering and the convenience of a virtual event platform.
Who Uses Virtual Town Halls?
Organizations across industries use SeekBeak to host virtual town halls and large-scale meetings:
- Corporate communications teams running quarterly all-hands meetings and employee town halls for distributed workforces
- Government and environmental organizations hosting public town halls where residents can explore plans, review documents, and submit feedback. SWCA Environmental Consultants, for example, used SeekBeak to create virtual open houses with 360° imagery and drone video, maintaining stakeholder engagement and compliance with public involvement requirements when in-person events were not possible.
- Universities and educational institutions delivering campus-wide announcements and interactive presentations
- Non-profits and community organizations engaging supporters with immersive program updates
- Event organizers creating interactive conference and event spaces that attendees can revisit after the live session
SeekBeak has been helping organizations create interactive 360° experiences since 2014 and is used globally by teams ranging from small businesses to Fortune 50 companies. The platform's combination of no-code content creation, live guided tours, and built-in analytics makes it particularly well suited for town halls where both engagement and measurement matter.
Key Takeaways
- A 360° virtual town hall gives participants an interactive, navigable space instead of a passive video feed, increasing engagement and information retention.
- For smaller sessions, SeekBeak's Tour Guide provides live guided walkthroughs with synchronized navigation and built-in video, audio, and text chat. For larger audiences, you can embed conferencing tools like Zoom directly into the 360° space.
- Built-in forms, polls, and Q&A hotspots let you collect audience feedback directly inside the virtual environment without third-party tools.
- Analytics and heatmaps track exactly how participants engage with the space, providing measurable data on what content resonated.
- The virtual environment stays live 24/7 for on-demand access, making it useful well beyond the initial live event.
- Everything runs in the browser with no software installation, working across desktop, mobile, and tablet on any operating system.
Bring Real Life Into The Virtual World
Through tools like 360-degree views, live Q&A sessions, and multimedia integrations, SeekBeak can replicate the feeling of being in a shared space.
Attendees can explore detailed visuals, interact with content, and communicate seamlessly, bridging the gap between physical and digital experiences while fostering meaningful connections.
Check Out These Real-World Examples of What We Can Do for You
We're proud to have worked with some amazing companies over the years. Click the image below to check out these examples of how we've helped them win more clients and grow their businesses. These aren't just demo's, they're embeds of active projects which are currently live and in use around the globe: